Terms and Conditions

English Table Tennis Association T/A Table Tennis England 
Bradwell Road, Loughton Lodge, Milton Keynes MK8 9LA 
Tel: +44 (0)1908 208860 Email: [email protected]
Registered in England Number: 4268058 at Bradwell Road, Loughton Lodge, Milton Keynes, MK8 9LA 

The term ‘us’, ‘our’ or ‘we’ refers to the owner of the website, the English Table Tennis Association Ltd (trading as Table Tennis England, company number 4268058) whose registered office is at Bradwell Road, Loughton Lodge, Milton Keynes, MK8 9LA. 

The term ‘you’ or ‘your’ refers to the user or viewer of our website, those with a Table Tennis England membership, a member of the table tennis workforce, or anyone else who has made contact with or has a relationship with Table Tennis England. 

Website Terms and Conditions 

Version dated 02 July 2026 

The term ‘us’, ‘our’ or ‘we’ refers to the owner of the website, the English Table Tennis Association Ltd (trading as Table Tennis England, company number 4268058) whose registered office is at Bradwell Road, Loughton Lodge, Milton Keynes, MK8 9LA. 

The term ‘you’ or ‘your’ refers to the user or viewer of our website, those with a Table Tennis England membership, a member of the table tennis workforce, or anyone else who has made contact with or has a relationship with Table Tennis England. 

Thank you for visiting tabletennisengland.co.uk. If you continue to browse and use this website, you are agreeing to comply with and be bound by the following terms and conditions of use. If you disagree with any part of these terms and conditions, please do not continue to use tabletennisengland.co.uk. 

The information on our web pages is provided for convenience as part of the service we offer at this website. The Table Tennis England web site and material relating to information, products and services (or to third party information, products and services) is provided ‘as is’, without any representation or endorsement made and without warranty of any kind whether express or implied, including but not limited to the implied warranties of satisfactory quality, fitness for a particular purpose, non-infringement, compatibility, security and accuracy. 

The use of this website is subject to the following terms of use: 

• The content of the pages on this website is for your general information and use only and is provided for convenience as part of the service we offer. It is subject to change without notice  

• Neither we nor any third parties provide any warranty of guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose  

• Every effort is made to ensure the accuracy of the information contained on our website, however you acknowledge that such information and materials may contain inaccuracies or errors and we fully exclude liability for any such inaccuracies or errors permitted by law. Table Tennis England, its servants or agents shall not at any time, in any circumstances, be held responsible or liable to any party in respect of any loss, damage or costs of any nature arising directly or indirectly from reliance placed on the material in these pages, or any other guidelines or policies issued by Table Tennis England. Visitors who rely on this information do so at their own risk  

• Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements  

• Guidance and Table Tennis England policies are subject to change from time to time. We reserve the right to amend, supplement and/or discontinue, at our absolute discretion for whatever reason, any or all of the guidelines set out on these pages  

• All liability for loss, disappointment, negligence or other damage caused in the event of the bankruptcy or liquidation or cessation of trade of any company, individual or firm mentioned is hereby excluded. Similarly, no adverse inference should necessarily be drawn from the fact that any organisation or person or other information has been omitted from these pages, the content of the pages being determined in the sole discretion of Table Tennis England  

• All material on this website is copyright of Table Tennis England, including but not limited to the design, layout, look, appearance, graphics and content. Material on the site may be reproduced free of charge in any format or medium for research, private study and personal non-commercial use. This is subject to the material being reproduced accurately and not used in a misleading context  

• From time to time, this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content or reliability of the linked website(s). We cannot guarantee these links will work all of the time and have no control over the availability of website(s)  

• If you follow a link to any of these websites, please note that these websites have their own privacy policies and they will be a data controller of your personal information. We do not accept any responsibility or liability for these policies, and you should check these policies before you submit any personal information to these websites. In addition, if you are linked to our site from a third-party site, we cannot be responsible for the privacy policies and practices of the owners or operators of that third-party site and recommend that you check the policy of that third party sire and contact its owner or operator if you have any concerns or questions  

• You do not have to ask permission to link directly to pages hosted on this site. We do not object to you linking directly to the information hosted on our site. However, we do not permit use of our logo as a link without prior permission to our pages to be loaded into frames on your site. Table Tennis England’s pages must load into the user’s entire window  

• The names, images, pictures and logos identifying Table Tennis England, are proprietary marks of Table Tennis England. Copying our logos and/or any other third-party logos accessed via this website is not permitted without prior approval from the relevant copyright owner. Permission requests should be sent to [email protected]   

• We make every effort to check and test material at all stages of production. It is always wide for you to run an anti-virus programme on all material downloaded from the Internet. We cannot accept any responsibility for any loss, disruption or damage to your data or your computer system which may occur whilst using material derived from this website  

• In common with most websites, our site logs various information about visitors, including internet protocol (IP) address, browser type, internet service provider (ISP) information, referring/exit pages and date/time stamp. We may use this information to analyse trends, administer the site, track your movement around the site and gather broad demographic information 

• Your use of this website and any dispute arising out of such use of the website is subject to the laws of England, Northern Ireland, Scotland and Wales  

• If any of these Terms and Conditions should be determined to be illegal, invalid, or otherwise unenforceable by reason of the laws of any state or country in which these Terms and Conditions is are intended to be effective, then to the extent and within the jurisdiction which that Term or Condition is illegal, invalid or unenforceable, it shall be severed and deleted from this clause and the remaining terms and conditions shall survive, remain in full force and effect and continue to be binding and enforceable 

• These terms and conditions apply to all users (including casual browsers) whether or not a registration process has been completed 

Cookie Policy 

Version dated 02 July 2026 

The term ‘us’, ‘our’ or ‘we’ refers to the owner of the website, the English Table Tennis Association Ltd (trading as Table Tennis England, company number 4268058) whose registered office is at Bradwell Road, Loughton Lodge, Milton Keynes, MK8 9LA. 

The term ‘you’ or ‘your’ refers to the user or viewer of our website, those with a Table Tennis England membership, a member of the table tennis workforce, or anyone else who has made contact with or has a relationship with Table Tennis England. 

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year. 

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. 

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed. 

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day. 

Privacy Notice 

Version dated 02 July 2026 – you can find a copy of our current Privacy Notice here​​

We are committed to respecting your privacy. This notice explains how we may use personal information we collect before, during and after your relationship with us. This notice explains how we comply with the law on data protection, what your rights are and for the purposes of data protection, we will be the controller of any of your personal information. 

Collecting specific, relevant personal information is a necessary part of us being able to provide you with any services you may request from us or in providing services to our customers and members or just managing our relationship with you.  

When we hold or use your personal information as a data controller (see below for a description of what this is) we will provide you with a privacy notice which sets out in detail what information we hold about you (such as your contact details, address, etc.), how your personal information may be used and the reasons for these uses, together with details of your rights.  

Where we collect personal information from you directly, we will provide this privacy notice at the time we collect the personal information from you.  Where we receive your personal information indirectly, we will provide this privacy notice when we first contact you, first pass the data to someone else or within a month, whichever is the earlier.  

We will only provide this privacy notice to you once, generally at the start of our relationship with you. However, if the applicable privacy notice is updated substantially, then we may provide you with details of the updated version.  You are encouraged to check back regularly for updates. 

The difference between data controllers and data processors

A data controller is a person who controls how personal information is processed and used.  A data processor is a person who processes and uses personal information in accordance with the instructions of a third party, i.e. the data controller.  

This distinction is important.  You have certain rights in relation to your personal information, for example the right to be provided with the personal information held about you and details of its use and the right to have certain of your personal information either erased or anonymised, commonly referred to as the right to be forgotten (see below to see what rights you have).  These rights can generally only be exercised against a data controller of your information.  

In most cases we will be a data controller of your personal information.  In any case where we are not a data controller this means that you cannot exercise these rights against us directly (i.e. where we only act as a data processor), but you can do so against the data controller (i.e. the person who controls how we process the personal information).  In these cases we will endeavor to inform you who is the data controller of your personal information so that you can direct any such requests to them.  

Also, it is only a data controller that will provide you with a privacy notice about your personal information, so where we process your personal information as a data controller we will provide you with a privacy notice.  Where we process your personal information as a data processor for a third party, that third party should provide you with a privacy notice which will set out details regarding the processing of your personal information, which should also include the processing to be carried out by us on their behalf. 

This notice applies to you if you have any relationship with Table Tennis England or have made contact with Table Tennis England in any way. This can include, but is not limited to: 

1. A member of Table Tennis England who participates, or is interested in participating in the sport competitively and/or whose details we have collected from one of our affiliated teams, clubs, schools, universities or other third-party referral 

2. A coach, technical official or referee/umpire who has registered to find out more about the training courses and accreditation services we offer 

3. A fan, participant or supporter of table tennis who has contacted us to purchase any of our online merchandise and/or signed up to receive updates about upcoming events, offers and ways to get involved further with table tennis 

4. A participant in any of our development or grassroots activities 

5. A user of tabletennisengland.co.uk 

Any questions regarding this privacy notice should be sent by email to [email protected] or in writing to Data Protection Officer, Table Tennis England, Bradwell Road, Loughton Lodge, Milton Keynes, MK8 9LA. Alternatively, you can telephone 01908 208860. 

1. Personal Information we may collect from you 

We collect, store and use different kinds of personal data about you to enable us to: 

• Perform the National Governing Body contract with our members 

• Obtain your consent to carry out a contract, obligation or request 

• Safeguard the table tennis community 

You may provide us with, or we may obtain personal information about you, such as information regarding your: 

• Personal contact details that allows us to contact you directly such as name, title, email addresses and telephone numbers

• Date of birth

• Gender

• Customer service history, including interactions with us over the phone, via our website, emails, social media and other correspondence and your instructions to us

• Any credit/debit card and other payment details you provide so that we can receive payments from you and details of the financial transactions with you

• Purchase history, including details of tickets and services you have purchased from us. This may include your vehicle details if you have purchased parking

• Records of your attendance at any events or competitions hosted by us

• Images in video and/or photographic form and voice recordings

• Information about your device and how you use our website and apps, including information you give to us when you browse our websites or apps, your internet protocol (IP) address, browser type and version, tie zone setting and location, browser plug-in types and versions, operating system and platform, as well as how you use our websites and apps

• Your marketing preferences so that we know whether and how we should contact you 

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us. 

We also collect, use and share Aggregated Data, such as statistical or demographic data, for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice. 

Players/Participants 

If you are a player/participant who has registered your interest in participating in the sport competitively, you may also provide us with or we may obtain the following additional personal information from you: 

• Membership details including start and end date 

• Identification documents such as passport and identity cards

• Details of any club and/or county membership

• Details of next of kin, family members, coaches and emergency contacts

• Records and assessment of any player rankings, gradings or ratings, competition results, details regarding events attended and performance (including that generated through player pathway programme)

• Any disciplinary and grievance information

• Any details required for the purposes of awarding scholarship funding or grants (including any means testing)

Coaches and officials 

If you have registered with us to receive more information about our coaching/teaching accreditation/qualification scheme and/or any of our education and teaching programmes, you may also provide us with or we may obtain the following additional personal information from you: 

• Any coaching code or official number

• Your current affiliated club other organisation (if applicable)

• Coaching/teaching qualification and/or officiating history and any player rating if any)

• Accreditation/qualification start and end date

• Identification documents such as passport, utility bills, identity cards, etc

2. Special Categories of Personal Information 

We may also collect, store and use the following “special categories” of more sensitive personal information regarding you: 

• Information about your race or ethnicity 

• Information about your health, including any medical condition, health and sickness records, medical records and health professional information

We may not collect all of the above types of special category personal information about you. In relation to the special category personal data that we do process we do so on the basis that: 

• The processing is necessary for reasons of substantial public interest, on a lawful basis

• It is necessary for the establishment, exercise or defense of legal claims

• It is necessary for the purposes of carrying out the obligations and exercising our or your rights in the field of employment and social security and social protection law

• Based on your explicit consent 

In the table in section 4, we refer to these as the “special category reasons for processing of your personal data”. 

We may also collect criminal records information from you. For criminal records history, we process it on the basis of legal obligations or based on your explicit consent. 

3. Where we collect your information 

We collect your personal information from a number of sources, which may include; 

• When you obtain a Table Tennis England membership from us, whether online, via phone or through an affiliated club

• When you purchase any services or products we offer, including entering a competition or event, purchasing event tickets, purchasing items from our website

• When you enter a giveaway or prize draw or respond to an online survey

• Directly from you when you complete one of our online forms we provide to you, use our website, make a complaint or make a claim

• Our website provides us with information on how you use it and the devices you use to connect to our website. See our Cookie Policy for more information

• Any other governing bodies, regional bodies, or clubs for the sport that allow us to properly administer the sport on a local, regional or national level

• When you communicate with us directly by phone, email, social media or in some other way 

If you are a player/participant of table tennis we also may collect personal information about you when you correspond with us by phone, e-mail or in some other way, from any club, school or other organisation you are affiliated with or from other referrals such as from coaches or talent scouts. 

If you are providing us with details of referees, next of kin, beneficiaries, family members and emergency contacts they have a right to know and to be aware of what personal information we hold about them, how we collect it and how we use and may share that information. Please share this privacy notice with those of them whom you feel are sufficiently mature to understand it. They also have the same rights as set out in the “Your rights in relation to personal information” section below. 

4. Uses made of the information 

The table below describes the main purposes for which we process your personal information, the categories of your information involved and our lawful basis for being able to do this. Which of these apply will depend on the nature of your relationship and interactions with us. 

Purpose	Categories of information involved	Basis of data collection
Deal with our queries or complaints, claims, legal disputes or raise queries, claims, legal disputes or complaints with you.	All the personal information we collect.	This may be necessary to perform a contract with you or the organisation that you represent. We have a legitimate interest to improve the services and/or products we provide. To defend, bring or establish legal claims.
Maintain and improve our services and/or products.	All the personal information we collect.	We have a legitimate interest to improve the online services we provide.
To comply with our legal, and regulatory, obligations.	All the personal data we collect.	To comply with any legal, and regulatory, obligation or requirement.
To manage our relationship with you and to operate our organisation.	All the personal data we collect.	We have a legitimate interest to operate our organisation in an efficient way and to expand our organisation. To enter into and perform contracts with either yourself or the organisation that you represent.
Storage of records relating to you and records relating to your organisation.	All the personal data we collect.	To be able to manage and fulfil any contract with you.  We may have a legal obligation to do so, as well as having a legitimate interest to keep proper records.
To enter into and perform contracts, where we may be supplying products/services to you.	All the personal information we collect.	To enter into and perform contracts with either yourself or the organisation that you represent.
Determine services and/or products that may be of interest to you.	All the personal information we collect.	We have a legitimate interest to improve the services and/or products we provide and to determine which products and/or services you may be interested in.
To provide you with requested information.	Contact details and services and products or other information that you have requested we provide to you or your organisation.	To comply with any request made by you.
For the purposes of promoting the sport, our events and membership packages.	Images in video and/or photographic form.	Where you have given us your consent to do so.
Direct marketing.	Contact details and services and/or products that we have determined may be of interest to you or your organisation and/or which you or your organisation have purchased in the past.	We may ask for your consent to process your data for this purpose. You may revoke your consent at any point. Alternatively, if you or your organisation has purchased similar services and/or products from us previously we may market similar services and/or products as a legitimate interest in developing our organisation. You have the right to opt out from such marketing at any time.
Data analytics and statistical analysis to help us improve our online services.	How you use our website.	We have a legitimate interest to improve the online services we provide and user experience.
Hosting of events.	Your contact details, details of attendance, your comments in response to any surveys or forms, and dietary requirements.	We have a legitimate interest in hosting events and tracking attendance and providing appropriate food and drinks at events. We may also have a legal obligation to comply with Health and Safety requirements.
Equal opportunities monitoring and reporting information relevant to Table Tennis England.	Gender, Ethnicity, Disability and health	We process special category personal data on the basis of the “special category reasons for processing your personal data” referred to in section 2 above; For the purposes of our legitimate interests in making sure we can provide sufficient and suitable playing opportunities; For the purposes of legitimate interests of Table Tennis England to maintain diversity data required by funders, such as Sport England.
Reporting information relevant to Table Tennis England.	Date of birth and/or age-related information.	For the purposes of our legitimate interests in making sure we can provide sufficient and suitable playing opportunities; For the purposes of legitimate interests of Table Tennis England to maintain diversity data required by funders, such as Sport England.
To conduct surveys and gather feedback, for the benefit of the organisation and the sport.	Name and e-mail address.	For the purposes of legitimate interest in operating Table Tennis England and its capacity as the National Governing Body.

Purpose	Categories of information involved	Basis of data collection
Table Tennis England Members
Managing the Member’s membership of the National Governing Body.	Member’s name, address, telephone numbers, e-mail address(es).	Performing the National Governing Body contract with the Member, such as insurance.
Contacting next of kin in the event of an emergency.	Emergency contact details.	Protecting the Member’s vital interests and those of their dependents.
Managing membership categories which are age related;	Date of birth and/or age-related information.	Performing the National Governing Body contract with the member.
Managing results;  Publishing results and ranking.	Member’s name, TTID number.	For the purposes of our legitimate interest in holding competitions for the benefit of members For the purposes of our legitimate interests in promoting the sport.
Publishing on the website and social media pages and using in press releases.	Photos and videos of members.	Consent; we will seek their consent on their membership application, on each membership renewal form or by another written or verbal means. The members may withdraw their consent at any time by contacting us via email or letter.
Creating and managing the online key members directory.	Key Member’s name, e-mail address.	Consent; we will seek their consent on their membership application and on each membership renewal form. The members may withdraw their consent at any time by contacting us via email or letter.
Managing the Member’s and their dependents’ membership of the Club, the provision of services and events.	Bank account details or other person making payment to Table Tennis England.	Performing the National Governing Body’s contract with the Member.
To conduct surveys of Members and former Members, for the benefit of the organisation and the sport.	Member’s and former Member’s name and e-mail address.	For the purposes of legitimate interest in operating Table Tennis England and its capacity as the National Governing Body.
To publish our Suspended Members list	Member’s name	Safeguarding vulnerable people

Purpose	Categories of information involved	Basis of data collection
Volunteers
Making a decision about your appointment as a volunteer and managing the appointment process.	All the personal information we collect from you as part of the application or registering interest process. Records of volunteering history. Referee details and any references.	We need this information to be able to perform and administer your contract with us as a volunteer. We have a legitimate business interest to ensure that our volunteers are suitable for the role.
To produce and maintain our website and any external marketing campaigns in order to promote volunteer opportunities and to recognise the value created by our volunteers across the sports network.	Images in video and/or photographic form and voice recordings.	Where you have given us your consent to do so.
Paying you for any out-of-pocket expenses.	Transaction and payment information.	We need this information to make any out-of-pocket expense payments to you.
Complying with health and safety obligations.	Movements through CCTV footage and other information obtained through electronic means such as swipecard and key fob records.	We have a legal obligation to comply with Health and Safety laws.
Dealing with legal disputes including you, or any other volunteers, including accidents.	All non-special categories of personal information.	We have a legitimate business interest to ensure that all legal claims are managed effectively. We also have a legal obligation to report any accidents at a workplace in accordance with Health and Safety laws.
For the purposes or ensuring the security of our systems and information as well as member/customer information.	Movements through CCTV footage and other information obtained through electronic means such as swipecard and key fob records. Use of our information and communications systems, including the computers and fixed and mobile phones that we allow you to use.	We have a legitimate business interest in ensuring our systems are secure.
To prevent and detect criminal or improper acts.	Identification documents.	We may have a legal obligation to do so, otherwise we have a legitimate business interest to protect our organisation against criminal or improper acts.
Storage of records relating to you and records relating to our organisation.	All non-special categories of personal information.	We need this information to be able to fulfil our contract with you.
To send you information we think you may find useful or which you have requested from us, provided you have indicated that you are happy to be contacted for these purposes.	Personal contact details such as name, title, email addresses and telephone numbers.	Where you have given us your consent to do so.
To arrange and administer your attendance at an event you have volunteered for.	Personal contact details. Details of family members and emergency contacts.	This is necessary to enable us to register you onto and properly manage and administer your attendance at the event.
For the purposes of equal opportunities monitoring.	Name, title, date of birth, gender, location of volunteering.	We may have a legal obligation to do so and we have a legitimate interest in doing so to make sure our organisation is offering fair volunteering opportunities to everyone.
To assess your performance as a volunteer.	Performance including any feedback provided to us by yourself, members of staff or other third parties.	We have a legitimate interest to ensure your suitability for any future volunteering roles and to ensure that your volunteering experience with us is positive and worthwhile.
Storage of records relating to you and records relating to our organisation.	All special categories of personal information.	We process special category personal data on the basis of the “special category reasons for processing your personal data” referred to in section 2 above.
To use information about your physical or mental health (including any injuries) or disability status, to ensure your health and safety and to provide appropriate adjustments to our sports facilities.	Information about your health, including any medical condition, health and sickness records, medical records and health professional information.	We process special category personal data on the basis of the “special category reasons for processing your personal data” referred to in section 2 above.
For the purposes of equal opportunities monitoring.	Gender, Ethnicity, Disability and health	We process special category personal data on the basis of the “special category reasons for processing your personal data” referred to in section 2 above.
To comply with legal obligations, for example regarding people working with children or vulnerable adults, to comply with our safeguarding requirements.	Information about your criminal convictions and offences.	For criminal records history we process it on the basis of legal obligations or based on your explicit consent.

For some of your personal information you will have a legal, contractual or other requirement or obligation for you to provide us with your personal information. If you do not provide us with the requested personal information, we may not be able to admit you into our organisation or we may not be able to properly perform our contract with you or comply with legal obligations and we may have to terminate your relationship with us. 

For other personal information you may not be under an obligation to provide it to us, but if you do not provide it then we may not be able to properly perform our contract with you. 

Where you have given us your consent to use your personal information in a particular manner, you have the right to withdraw this consent at any time, which you may do by contacting us as described in the “Contacting us” at the end of this notice. 

Please note however, that the withdrawal of your consent will not affect any use of the data made before you withdrew your consent, and we may still be entitled to hold and process the relevant personal information to the extent that we are entitled to do so on bases other than your consent. Withdrawing consent may also have the same effects as not providing the information in the first place, for example we may no longer be able to provide certain benefits to you. 

5. Direct marketing 

You will only receive marketing communications from us if you have requested information from us, purchased products or services from us or told us that we can send them to you. You can tell us that you want to stop receiving marketing communications from us at any time by contacting us as described in the “Contacting us” at the end of this notice. You can also unsubscribe from our marketing by clicking on the unsubscribe link in the marketing messages we send you. 

6. Disclosure of your Personal Information 

We share personal information with the following parties for important administrative functions for the sport (covered in the definitions of activities above) and the following will have access to information via a secure portal: 

• Any party approved by you

• Any governing bodies or regional bodies for the sports covered by our club: to allow them to properly administer the sports at a local, regional, and national level

• Other service providers, for example email marketing specialists, payment processors, data analysis, CCTV contractors, promotional advisors, contractors or suppliers, and IT services (including CRM, website, video and teleconference services) including:

Data Processing Agreements are in place, where appropriate, with the above organisations and they are GDPR compliant. Your data will only be used in line with the basis for processing your data. Data will be anonymised where possible. We may provide third parties with aggregate statistical information and analytics about users of our products and services, but we will make sure no one can be identified from this information before we disclose it. 

We do not disclose personal information to anyone else except as set out below, unless additional express consent is provided or we are legally obliged to do so: 

• The Government or our regulators: where we are required to do so by law or to assist with their investigations or initiatives

• Police, law enforcement and security services: to assist with the investigation and prevention of crime and the protection of national security

7. Transferring your Personal Information Internationally 

The personal information we collect is not transferred to and stored in countries outside of the UK and the European Union. 

8. How long do we keep Personal Information for? 

The duration for which we retain your personal information will differ depending on the type of relationship you have with us, the type of information and the reason why we collected it from you. All information that we hold about an individual will be retained as deemed necessary. If an individual has not played an active part in the sport or acknowledged that they no longer wish to retain their current membership status, their contact details will be deleted on request.  

In some cases, personal information may be retained on a long-term basis, for example personal information that we need to retain for legal purposes will normally be retained in accordance with usual commercial practice and regulatory requirements. Generally, where there are no legal requirements, we retain all physical and electronic records for a period of 6 years (if you are currently volunteering with us, this may be for 6 years after you last volunteered for us). Exceptions to this rule are: 

• CCTV records which are held for no more than 30 days, unless we need to preserve the records for the purpose of prevention and detection of crime

• Information that may be relevant to personal injury claims may be retained until the limitation period for those types of claims has expired. For personal injury claims this can be an extended period as the limitation period might not start to run until a long time after you have a relationship with us

• TTiD, Name, DoB, results and contact details, where relevant, will be retained for historic performance and reporting purposes

It is important to ensure that the personal information we hold about you is accurate and up-to-date, and you should let us know if anything changes, for example if you change your phone number or email address. We will contact individuals every year to ensure that the data we hold about them is correct. However, this can be updated at any time via the individual portal that an individual has access to, or by contacting Table Tennis England via its website. 

9. Your rights in relation to Personal Information 

You can understand your rights via the Information Commission Office in respect to information we process about you. To exercise any of your rights, please contact us using the details in the ‘Contacting Us’ section of this notice.  

If you are unhappy with the way we are using your personal information, you can also complain to the UK Information Commissioner’s Office or your local data protection regulator. We are here to help and encourage you to contact us to resolve your complaint first. 

10. Changes to this Notice 

We may update this privacy notice from time to time, which will be reflected in the version date at the start of this notice. For significant changes to this notice we will try to give you reasonable notice unless we are prevented from doing so. Where required by law we will seek your consent to changes in the way we use your personal information. 

11. Contacting us 

In the event of any query or complaint in connection with the information we hold about you, please email [email protected] or write to Data Protection Officer, Table Tennis England, Bradwell Road, Loughton Lodge, Milton Keynes, MK8 9LA. 

Membership Terms and Conditions 

Version dated 02 July 2026 – you can find a copy of our current Membership Terms and Conditions here

These are the terms and conditions applicable to all members of Table Tennis England (“Members”), including individual, club, school and coach membership options. Please read these terms and conditions carefully to ensure that you understand and agree to them, as they contain the legal terms and conditions that all Members shall be deemed to have agreed to when registering for membership. All Members must adhere to these terms and conditions at all times. 

Table Tennis England membership is operated by the English Table Tennis Association Ltd (trading as Table Tennis England, company number 4268058) whose registered office is at Bradwell Road, Loughton Lodge, Milton Keynes, MK8 9LA. 

Any references to “we”, “us” or “our” shall be taken as references to Table Tennis England. Any references to “you” or “your” shall be taken as references to any applicant for Table Tennis England membership. 

Membership period 

The membership period for individuals, clubs and schools runs from 1 August to 31 July every year. Membership is valid from 1 August (or from the date that we receive your Membership Fee, if received after this date), until the 31 July unless terminated early in accordance with these terms and conditions. 

The membership for coaches runs for a period of 1 year from the date that we receive your Membership Fee.  

Membership fees 

Table Tennis England membership fees (if applicable) are required at the beginning of your membership with us each year. The full Membership Fee displayed on our website or membership platform is payable for any time you join during the Membership Period. 

Membership benefits 

We reserve the right to change or amend the benefits of membership at any time and without prior notice. 

Membership renewals 

Your membership will be due for renewal every year. Individual memberships, coach memberships and Premier Club memberships have the option to set up an auto-renew within our membership platform. We will contact you ahead of your membership being due for renewal and advise on what actions you may need to take to renew your membership with us. 

If is your responsibility to keep your contact details up to date. 

Membership number (TTID) 

Your membership number (TTID) is unique to you and cannot be transferred to any other person or organisation at any time for any use. 

Membership Criteria 

To be eligible for an Associate Club membership, you must meet the below criteria; 

• Provide your venue details and key contact information 

• Operate in line with best practice, with a suitable constitution or governing document in place 

• Operate in accordance with Table Tennis England’s Equality Policy and Safeguarding Guidelines 

• Appoint a Welfare Officer who holds a valid safeguarding certificate 

To be eligible for a Premier Club membership, you must meet the below criteria; 

• Provide your venue details and key contact information, including committee members in key roles 

• Operate in line with best practice, with a suitable constitution or governing document in place 

• Operate in accordance with Table Tennis England’s Equality Policy and Safeguarding Guidelines 

• Have at least one qualified coach (minimum Coach Assistant or previous L1 qualification), who also holds a current Table Tennis England Coach Licence/Membership 

• Appoint a Welfare Officer who holds a valid safeguarding certificate 

To be eligible for a Coach Membership, you must meet the below criteria; 

• Coaches must have a valid DBS and safeguarding certificate to maintain their coach membership, should either of these expire your coach membership will be void 

• A coach membership will show as pending until you have completed a relevant coaching qualification with Table Tennis England. Previous qualifications completed with Table Tennis England apply and are valid to gain a coach membership 

Insurance 

As part of your membership with us, you may (dependent on the type of membership you have) be covered by our programme of insurance. Summary details of your programme of insurance can be accessed via our website. 

Any member covered by the programme of insurance should make themselves aware of the terms and other details of such insurance that applies to them. 

Termination 

We reserve the right, in our sole discretion, to refuse membership, suspend membership and/or terminate membership in the following circumstances, if:

• You breach these terms and conditions, or any other requirements set out by the Table Tennis England website in any manner and at any time 

• You fail to meet, or at any point during the Membership Period cease to meet, the required Membership Criteria (as set out above and on our website) 

• You are suspended or barred (on an interim or permanent basis) from any table tennis activity pursuant to the Articles of Association, Codes of Conduct, rules and regulation of Table Tennis England, including, but not limited to, Table Tennis England’s membership, Disciplinary and Safeguarding Regulations 

• In the reasonable opinion of Table Tennis England, you act in a manner which brings Table Tennis England or table tennis activity into disrepute including but not limited to non-compliance with our Competition rules, non-compliance with our Regulation P Anti-Doping or UK Anti-Doping Rules 

• In the reasonable opinion of Table Tennis England, you misuse your membership in any manner 

In all such cases we have no liability to refund you or pay any other compensation to you in connection therewith. In the event of a suspension, we may decide to list such suspension when we consider it is appropriate to do so. 

In the event that we terminate or suspend your membership: 

• Your access to our membership platform will be suspended or terminated as appropriate. We may, in our sole discretion, permit you access to certain part of our membership platform for a period we see fit. In the event that any suspension is lifted, full access will resume 

• You should immediately cease use of your membership and membership number 

• You should immediately cease to hold yourself as being a Member and cease to use any of the benefits of membership 

Copyright and Intellectual Property 

All rights reserved, including copyright and database right. All material is copyright of Table Tennis England. 

Material may be reproduced free of charge in any format or medium for research, private study and personal non-commercial use. This is subject to the material being reproduced accurately and not used in a misleading context. 

You can download and use the service on a single CPU at a time and you can print out a single hard copy of any part of the content on Table Tennis England’s website for your personal use. 

Otherwise, no part of our website or membership platform may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of Table Tennis England. 

The permission to reproduce Table Tennis England material does not extend to any material on this site which is identified as being the copyright of a third party. Authorisation to reproduce such material must be obtained from the copyright holders concerned. 

The names, images, pictures and logos identifying Table Tennis England, are proprietary marks of Table Tennis England. Copying our logos and/or any other third-party logos accessed via this website is not permitted without prior approval from the relevant copyright owner. 

Requests for permission and use of material should be directed to [email protected].  

General 

Each person/member is subject to Table Tennis England’s Operational Rules and Regulations and agrees to be bound by and observe all codes of conduct, regulations, rules and policies published by Table Tennis England from time to time including, but not limited to:

• The UK Anti-Doping Rules & Table Tennis England’s Regulation P Anti-Doping

• Safeguarding

• Regulation Ac Anti-Corruption 

• Social media 

All Athletes, Athlete Support Personnel and other Persons must cooperate fully with any anti-doping investigations or proceedings, whether conducted by UK Anti-Doping or any other competent body. Failure to do so without acceptable justification may be treated as misconduct under Table Tennis England’s Disciplinary Regulations and may be sanctioned accordingly. 

In the event that a person who is subject to Table Tennis England’s jurisdiction commits an act of misconduct that relates to anti-doping but does not amount to a violation of UK Anti-Doping Rules/the Anti-Doping Rules of Table Tennis England, Table Tennis England may bring disciplinary proceedings against that person for such misconduct under Table Tennis England Regulations P Antidoping, Regulation AC Anti-Corruption or D Disciplinary Regulations and they may be sanctioned accordingly. 

Contact us 

In the event of any query or complaint in connection with the information in our membership terms and conditions, please email [email protected] or write to Table Tennis England, Bradwell Road, Loughton Lodge, Milton Keynes, MK8 9LA. 

Confidentiality and Responsible Use Policy 

Version dated 02 July 2026 

1.0 Introduction 

These are the terms applicable to any individual, including members, staff and volunteers (“Members”, “Users”, “you” or “your”) accessing the TTE Hub (“the platform”). Any references to “we”, “us” or “our” shall be taken as references to Table Tennis England.  

Table Tennis England membership is operated by the English Table Tennis Association Ltd (trading as Table Tennis England, company number 4268058) whose registered office is at Bradwell Road, Loughton Lodge, Milton Keynes, MK8 9LA. 

2.0 Platform Use 

By using the platform, you acknowledge that you and your Users are responsible for compliance with these terms and agree to be bound by these terms. You are responsible for violations of these terms by any User that accesses the Platform through your account. 

Table Tennis England does not intend to control or monitor any User’s experience of the content of their account, however, we reserve the right to disconnect or otherwise terminate your access to the Platform for usage that violates (or may violate) these terms or that otherwise appears unlawful. 

2.1 Admin Access 

By accessing the administrative functions of the Platform, you may have access to confidential information of Table Tennis England, it’s affiliated organisations, sport federations or clubs. Access to the administration function in the Platform is being granted to you by Table Tennis England on the condition that you agree, by accessing the Platform, to not use or disclose to any person, company or other organisation and shall use your best endeavours to prevent the publication or disclosure of) any confidential information, unless Table Tennis England have given their consent. 

By accessing the administrative function of the Platform, you may also have access to personal data (including special category data) relating to individuals that participate in table tennis, officials, athletes, employees of Table Tennis England or other individuals. By accessing the Platform, you further agree to comply with any Privacy Notice or Data Protection Policy (or other relevant policies and/or instructions and/or provisions that may apply to you) of Table Tennis England that are issued from time to time, when handling any personal data, and will handle such personal data solely for the purposes for which Table Tennis England has a valid lawful basis to process such personal data. 

Please note the following IT security recommendations with regard to the handling of personal data and/or confidential information; 

• Where you are looking to download/export any personal data and/or confidential information from the Platform into an excel spreadsheet or other format, you should use a secure data transport protocol to download/export such data or information and ensure that such document is password protected. It is very important that you have authority from Table Tennis England to export such personal data and/or confidential information from the Platform, and you should retain such personal data and/or confidential information in accordance with Table Tennis England’s policies and procedures; 

• You should adhere to any IT security guidelines issued by Table Tennis England from time to time, including but not limited to, the creation, format and scheduled changes of passwords. In particular, it is recommended that passwords consist of at least eight characters of lowercase and uppercase letters, numbers and symbols; 

• You must not share usernames, pass codes, or passwords with any other person, and you must notify Table Tennis England promptly if you know or suspect that any username, pass code or password has been improperly shared or used, or that IT security has been violated in any way 

3. Prohibited Uses 

3.1 Illegal activity – you may access and use the Platform for lawful purposes only. You are responsible to any transmission you or your Users send, receive, post, access or store via the Platform. We strictly prohibit the use of the Platform for the transmission, distribution, retrieval, or storage of any information, data or other material in violation of any applicable law or regulation (including, there applicable, any tariff or treaty). This prohibition includes, but is not limited to; 

• The use or transmission of any data that is protected by copyright, trademark, trade secret, parent or other intellectual property without proper authorisation and: 

• The transmission of any material that constitutes an illegal threat, violates export control laws, or is obscene, defamatory, or otherwise unlawful.
  
  Examples of unlawful conduct include: 

• Infringement – infringement of intellectual property rights or other proprietary rights including, without limitation, material protected by copyright, trademark, patent, trade secret or other intellectual property right. Infringement may result from the unauthorised copying, distribution and/or posting or pictures, logos, software, articles, musical works and videos  

• Offensive materials – disseminating or posting material that is unlawful, libellous, defamatory, obscene, indecent, explicit, lewd, harassing, threatening, harmful, invasive of privacy or publicity rights, abusive, inflammatory or otherwise objectionable 

3.2 Unauthorised Access/Interference – a User may not attempt to gain unauthorised access to, or attempt to interfere with or compromise the normal functioning, operation or security of any portion of the Platform. A User may not use the Platform to engage in any activities that may interfere with the ability of others to access to use the Platform or the Internet. A User may not use the Platform to monitor any data, information, or communications on any network or system. A User is strictly prohibited from attempting to gain access to the user accounts of other Users, or violating system or network security, each of which may result in criminal and civil liability. We will investigate incidents involving such violations and may involve and will cooperate with law enforcement if a criminal violation is suspected. We may, but are under no obligation to, monitor equipment, systems and network equipment at any time for security and management purposes. Examples of prohibited unauthorised access or interference include: 

• Hacking – unauthorised access to or use of data, systems or networks, including any attempt to probe, scan or test the vulnerability or a system or network or to breach security or authentication measures without the express prior authorisation of the owner of the Platform or network 

• Interception – unauthorised monitoring of data or traffic on any network or system without the express prior authorisation of the owner of the system or network  

• Intentional interference – interference with the service to any user, host or network including, without limitation, denial-of-service-attacks, mail bombing, news bombing, other flooding techniques, deliberate attempts to overload the system, and broadcast attacks  

• Falsification or Origin or Routing Information – using, selling, or distributing in conjunction with the Platform, any computer programme designed to conceal the source or routing information of electronic mail messages in a manner that falsifies an Internet domain, header information, date or time stamp, originating email address, or other identifier  

• Avoiding System Restrictions – using manual or electronic means to avoid any limitations established by Table Tennis England or attempting to gain unauthorised access to, alter, or destroy any information that relates to any Table Tennis England customer or other end-user  

• Failure to Abide by Third-Party Policies – violating the rule, regulations, or policies that apply to any third-party network, server, computer database, or that you access  

• Harmful Content – disseminating or posting harmful content including, without limitation, viruses, Trojan horses, worms, time bots, zombies, cancelbots or any other computer or other programming routines that may damage, interfere with, secretly intercept or seize any system, programme, data or personal information 

Table Tennis England may, but is not obligated to, take any action it deems necessary to protect the Platform, its rights or the rights of its customers or third-parties, or optimise or improve the Platform, services, systems and equipment. You acknowledge that such action may include, without limitation, employing methods, technologies, or procedures to filter or block messages and data sent through the platform.  

Table Tennis England may, in its sole discretion, at any time, filter ‘spam’ or prevent ‘hacking’, ‘viruses’ or other potential harms without regard to any preference you may have communicated to us. 

3.3 Spoofing/Fraud – Users are prohibited from intentionally or negligently injecting false data into the Platform, for instance in the form of bad routing information (including, but not limited to, the announcing of networks owned by someone else or reserved by the Internet Assigned Numbers Authority) or incorrect DNS information 

• A User may not attempt to send email messages or transmit any electronic communications using a name or address of someone other than the User for purposes of deception via the Platform. Any attempt to impersonate someone else by altering a source IP address information or by using forged headers or other identifying information is prohibited. Any attempt to fraudulently conceal, forge, or otherwise falsify a User’s identity in connection with use of the Platform is also prohibited 

3.4 Unsolicited Commercial Email/Spamming – A User may not use the Platform to transmit unsolicited commercial email messages or deliberately send excessively large attachments to one recipient, or files that disrupt a server, account, newsgroup, or chat service. Any unsolicited commercial email messages or a series of unsolicited commercial email messages or large attachments sent to one recipient using the Platform is prohibited. In addition, ‘spamming’ or ‘mail-bombing’ using the Platform is also prohibited. 

Likewise, Users are precluded from transmitting on the Platform: 

• Unsolicited information announcements

• Chain mail

• Numerous copies of the same or substantially similar messages

• Empty messages

• Messages which contain no substantive content 

Table Tennis England may, in its sole discretion, rely upon information obtained from anti-spamming organisations (including, for example without limitation, spamhaus.org, spamcop.net, sorbs.net, and abuse.net) as evidence that a User is an active ‘spam operation’ for purposes of taking remedial action under these terms. 

3.5 Miscellaneous Prohibited Activities – Table Tennis England prohibits Users from using the Platform for any prohibited activities, including, but not limited to, the following:

• Intentionally transmitting files containing a computer virus or corrupted data

• If the Platform has specified bandwidth limitations for your account, use of the Platform shall not be in excess of those limitations

• Attempting to circumvent or alter the processes or procedures to measure time, bandwidth, utilisation, or other methods to document use of the Platform

• Advertising, transmitting, or otherwise making available any software, programme, product or service that is designed to violate these terms, which includes the facilitation of the means to deliver unsolicited commercial email 

• Any activity that disrupts, degrades, harms or threatens to harm the Platform 

• Any other inappropriate activity or abuse of the Platform (as determined by Table Tennis England in its sole discretion), whether or not specifically listed in these terms, may result in suspension or termination of the Users access to or use of the Platform 

3.6 Complaints – Table Tennis England reserves the right to suspend access. If Table Tennis England receives complaints directly from Internet users, through Internet organisation or through other parties, we shall not be required to determine the validity of complaints received, or of information obtained from anti-spamming organisations, before taking action under these terms. A complaint from the recipient of commercial email, whether received directly or thought an anti-spamming organisation, shall be evidence that the message was unsolicited. Table Tennis England has no obligation to forward the complaint to the User, or to identify the complaining parties. 

3.7 Table Tennis England Right of Action for Prohibited Actions – The actions described in section 3.0 are non-exhaustive, and we reserve the right to take appropriate action to remedy any conduct which we deem to be a violation of these terms or otherwise may be harmful to the Platform, Users or Internet users. 

Indirect or attempted violations of these terms, and actual or attempted violations by a third party on behalf of a User, shall be considered violations of these terms by such User. 

4.0 Table Tennis England Rights 

4.1 Suspension or Termination of Services – If Users engage in conduct or a pattern of conduct, including without limitation repeated violations by a User whereby correction of individual violation does not, in Table Tennis England’s sole discretion, correct a pattern of the same or similar violations, while using the Platform that violates these terms, or is otherwise illegal or improper, Table Tennis England reserves the right to suspend and/or terminate the Users access to the Platform.  

We will generally attempt to notify the User of any activity in violation with these terms and request that the User cease such activity; however in cases where the operation or other Users of the platform are threatened or cases involved unsolicited commercial email/spam, a pattern of violations, mail relaying, alteration of the User’s source IP address information, denial of service attacks, illegal activities, suspected fraud in connection with the use of the Platform, harassment or copyright infringement, we reserve the right to suspend or terminate the Platform or the Users access to the Platform without notification. 

4.2 Investigation and Enforcement – Table Tennis England has the right, but are not obligated to, strictly enforce these terms through self-help, active investigation, litigation and prosecution. We shall not be obligated to monitor or exercise any editorial control over any material stored, copied, or communication using the Platform, but reserve the right to do so. In addition, we may take any other appropriate action against the User for violations of these terms, including repeated violations wherein correction of individual violations does not, in Table Tennis England’s sole discretion, correct a pattern of the same or similar violations. 

We further reserve the right to conduct investigations into fraud, violations of these terms of other laws or regulations, and to cooperate with legal authorities and third parties in the investigation of alleged wrongdoing, including disclosing the identity of the User that we deem responsible for the wrongdoing. 

4.3 Cooperation with Law Enforcement – Table Tennis England may also access and disclose any information (including transactional information) related to a User’s access and use of the Platform for ay lawful reason, including but not limited to:

• Responding to emergencies

• Complying with the law

• Protecting Table Tennis England’s rights or property and those of its Users

• Protecting Users of those services and other carriers from fraudulent, abusive, or unlawful use of, or subscription to, such services 

Table Tennis England will cooperate with appropriate law enforcement agencies and other parties involved in investigating claims of illegal or inappropriate activity. We reserve the right to disclose User information to the extent authorised or required by law. 

4.4 Privacy – as the Internet is an inherently open and insecure means of communication, any data or information a User transmits over the Internet may be susceptible to interception and alteration. Subject to the Table Tennis England Privacy notice, Table Tennis England makes no guarantee regarding, and assumes no liability for, the security and integrity of any data or information a User transmits via the Platform or over the Internet, including any data or information transmitted via any server designated as ‘secure’. 

5.0 User Responsibilities 

5.1 Notice of Network Security Issues – Users are entirely responsible for maintaining the confidentiality of password and account information, as well as the security of their network. Users agree to immediately notify Table Tennis England of any unauthorised use of their accounts or any breach of security known to you. If the User becomes aware of any violation of these terms by any person, including Users that have access the Platform through the User’s account, the User is required to notify Table Tennis England.  

5.2 Impending Security Event Notification – All Users of the Platform are responsible for notifying table Tennis England immediately if they become aware of an impending event that any negatively affect the platform. This includes extortion threats that involved threat of ‘denial of service’ attacks, unauthorised access, or other security events.